In the past two decades, technology has changed the way of performing and managing the operations of every working sector, the education sector is also one of the affected sectors in this list. In the education sector working on paper was considered an integral part by the students, teachers, and administration but technology has changed everything, and now everyone is preferring paperless working by using the technology. Yes, it is a good strategy to make the environment clean and green, but the question arises that if we are not using the paper for academic and management purposes then what are we using to perform the functions? The answer is in three simple words that is CAMPUS MANAGEMENT SYSTEM (CMS). These three words look very simple but the working of this software includes technicalities followed by the support of different modules to run the functions smoothly. Let us have a quick walkthrough of campus management software. It is a system that is being used by the maximum number of schools, colleges, academies, universities, and other educational institutes to manage the internal as well as external resources related to students, teachers, parents, administrators, and other stakeholders of educational institutes. Controlling and managing the student records, fees, admin records, hostel, library, exam, and many other functions to save the money, energy, and time of institutions are also key features of CMS. Additionally, CMS also provides the integration of departments that allows the authoritative person to monitor the performance and activities of institutes in real-time with a single click. Cloud-based technology has made this software more valuable by making it accessible from anywhere just by having an internet connection and laptop, computer, or mobile. As discussed above there are many modules in the Campus management system but some of them that are considered as the core modules are mentioned and discussed below to make the concept clearer bout the working and features of the School management system. .
The cycle of every educational institute starts with the admission of the student because students are an integral part of the educational sector. The student module handles the admission queries followed by the registration of new students and then integrates the information about the students to other departments that tell the respective authority about the basic information as well as the track record of previous education of the student. Religion, Language, Occupation of parents, Class, Gender, etc are the types of information that are entered in this module. With time when more students get admission to your institute, the record will also get bigger but nothing to worry about if you are using a good CMS. The CMS will be able to handle the bigger record and will also generate a report of any student, any month, or even any year. The reports generation will have more options to make the picture of records more understandable and attractive for the end user by using functions like class-wise, subject-wise, gender-wise, and area-wise also.
This module helps in the simplification of fee management, generating the challan forms according to the students, then collecting them effectively without any mess in work. Moreover, notification alerts to the parents about fee installments and deadlines. In the end, the fees management module also provides the reports about fees in the required pattern like monthly, semi-annually, and annually. Parents have their bank accounts connected to the apps option provided to them where they can easily pay fees online without feeling any inconvenience of coming to campus or going to the bank.
This module has its importance because now a day’s parents are very much concerned to monitor that whether their children are attending the classes or not. To address this concern of parents and making the attendance procedure more convenient and transparent, a good School management system has biometric attendance that can only be marked if a student or employee comes to school or college. This attendance of the student can be seen by the respective parent on their mobile apps plus if a student needs leave for a particular day then it must become from a parent through the mobile application. .
Examination management is a cumbersome task for management as well as for students. Students have to work hard to pass the exams but it’s even harder for management to conduct the exam of the whole school, college, or university. The exam module made this management easy for teachers and administration by providing different options like managing the calendars, providing proper guidelines about room availability, then crating papers in this module, after this creating the grade books and adding the marks in them. In the end, generating the reports of examinations subject-wise, student-wise, class-wise, teacher-wise, term-wise, and many more options according to the need of users.
In addition to these modules, there are many other modules included in the Campus management system like Inventory management, sale management, Accounts management, payroll management, HRMS, Relationship management, and many more depending on the requirements of the customer. But the most used and demanded modules are discussed above which transformed the way of performing the functions and managing the operations.